Privacy Policy
Please read this privacy policy carefully
With this Privacy Policy we want to ensure that you receive adequate information about our collecting and processing of your personal data, including such information we are obliged to inform you about according to applicable personal data protection regulations including the EU Regulation No. 2016/679 the General Data Protection Regulation (“GDPR”). John Alison Land & Research Ltd is a data controller within the meaning of the GDPR and we process personal data.
The website, johnalison.com, is provided and controlled by John Alison Land & Research Ltd with our registered address at Hares Barn, Firs Farm House, Ampney Crucis, Glos GL7 5RY (hereinafter referred to as “we”, “us” and “our”).
Our appointed Data Protection Officer can be contacted through email at accounts@johnalison.com, or by phone 01285 851552 or by letter to the DPO at John Alison Land & Research Ltd, Unit 3 Priory Court Business Park, Poulton GL7 5JB.
We are committed to protecting information that identifies or is capable of identifying an individual (“personal data”), which we collect, use and/or have access to. We have implemented what we believe are appropriate technical and organisational security measures to protect this personal data against unauthorized or unlawful processing and against accidental loss, destruction or damage
This Privacy Policy relates to our use of any personal information we collect from you via the following online services:
John Alison website (Website);
Social media content on other websites;
It also relates to our use of any personal information we collect through other means, such as email, in person or other third party sources.
This information may include:
Basic personal details: such as your name, address, e-mail address, telephone number, date of birth or age, gender, marital status
Landownerships: we may collect information about where you live and land you own from publically available sources, for instance The Land Registry or Electoral Roll or Local Authority websites such as Planning Portals.
We use this information:
to enable us to supply and charge for professional services if you are our client
to fulfil our obligations under relevant laws and particularly those relating to money laundering (e.g. Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017)
to comply with professional obligations to which were are subject as members of the Royal Institution of Chartered Surveyors
to use in the investigation of customer complaints where required by The Property Ombudsman, in defence of potential complaints, disciplinary or legal proceedings
to assess whether or not the land or property you own might be suitable for development (or redevelopment) for residential or other uses and to be able to contact you, with a view to introducing our services and explaining the development opportunity.
When you contact us by e-mail with a comment or questions we will retain and use such information in order to respond to your request. You may be asked for further information that identifies you, such as your name, e-mail address, telephone number and country for the purpose of being able to answer your questions etc. We might also request other information, which might be needed to reply to your request. It is always optional for you what information you chose to provide us with. However, please note that in case we do not have sufficient information to process your request, then it might have as a consequence, that we will not be able to accommodate your request.
The Legal basis for this processing is GDPR art. 6(1) (f) our legitimate interests namely in providing our services, performance of our contract with you and establishing, exercising and/or defending legal claims.
How we share your information outside of John Alison Land & Research
Please be assured that we will not sell or rent your personal data to third parties for them to be able to use your personal data for their own direct marketing purposes,
Your personal information may be shared with and processed by our associated companies, introducers, intermediaries and agents with a view to providing services as above.
Your information may be disclosed when we believe in good faith that the disclosure is:
· required by law;
· to protect the safety of our employees, the public/property;
· required to comply with a judicial proceeding, court order or legal process; or
· in the event of a merger, asset sale, or other related transaction; or
· for the prevention or detection of crime (including fraud).
We may share your information with regulatory bodies in the UK or if applicable, overseas, (directly or via shared databases) to prevent and detect fraud.
Security
We are committed to protecting the confidentiality and security of the information that you provide to us and we put in place appropriate technical, physical and organisational security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.
How to find out what information we hold about you
Your personal data will be held by us and kept in a form, which permits identification of you for no longer than is necessary for the purposes for which the personal data is collected and legitimately processed. This implies that we will keep and process your personal data as long as we are providing services to you and also keep it afterwards for as long as would be needed for the settlement of any potential disputes that may be raised afterwards or as long as the law otherwise provides for. Thereafter, we will either delete your personal data or anonymise it so that it no longer can be used to identify you.
We will delete any information, which according to our reasonable assessment seems to be inaccurate or out of date by reason of the time elapsed since it was collected or by reason of any other information in our possession.
If you provide us with a written request, we will also erase or anonymize your personal data without undue delay, unless we have a valid legal ground to continue to keep your personal data
You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below enclosing a cheque for £10.00 payable to John Alison Land & Research Ltd to cover our administrative costs in dealing with your request. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.
You have the right to have inaccurate personal data about you rectified, and, taking into account the purpose of the processing, to have incomplete personal data completed.
To the extent that the legal basis for the processing is your consent, you have the right to withdraw from that consent at any time.
In case you withdraw from a consent given, then we will cease to process your personal data, unless and to the extent the continued processing is permitted or required according to the applicable personal data regulation or other applicable laws and regulations. The withdrawal from your consent will in no event affect the lawfulness of processing based on consent before its withdrawal.
If you refrain from providing required consents, or later on withdraw from the consents, it might have as a consequence that you may not be able to benefit from some of the service offerings provided by us.
You may always lodge a complaint with your local data protection supervisory authority. The data protection supervisory authority in United Kingdom is
The Information Commissioner’s Office
Water Lane,
Wycliffe House Wilmslow
Cheshire SK9 5AF
UK
We do our best to ensure that we protect your personal data, keep you informed about how we process your personal data and comply with the applicable data protection regulation. In case you are not satisfied with the processing and protection of your personal data or the information you have received from us, then we urge you to inform us in order for us to improve. Please also do not hesitate to contact us, if you want to make use of your rights.
We may provide links to third party websites. These linked websites are not under our control, and we therefore cannot accept responsibility or liability for the conduct of third parties linked to our websites. Before disclosing your personal data on any other website, we advise you to examine the terms and conditions of using that website and its privacy policies.
Changes to this Privacy Policy
We may amend this Privacy Policy from time to time for example, to keep it up to date or to comply with legal requirements. You should regularly check this Privacy Policy for updates. If there will be any significant changes made to the use of your personal information in a manner different from that stated at the time of collection, we will notify you by posting a notice on our Website.
How to contact us
For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a subject access request, please contact us at:
John Alison Land & Research ltd
Unit 3 Priory Court | Poulton | Cirencester | Gloucestershire | GL7 5JB